Job description for Registry Assistant role at Ashesi University in Berekuso

Date Posted: 16 weeks ago

Registry Assistant

Employment Type - contract

Employer's Proposed Salary - Not provided

Application Deadline - Not provided

Job Description

Ashesi's mission is to propel an African renaissance by educating ethical, entrepreneurial leaders. Located in Ghana, this private, non-profit university combines a rigorous multidisciplinary core with degree programs in Computer Science, Business Administration, Management Information Systems, and Engineering. A student-led honour code, integrated community service, diverse internships, and real-world projects prepare students to develop innovative solutions for the challenges facing their individual communities, countries, and the continent at large.

Job Summary: Assist the Academic Registry archive its documents in a scan-on-demand and digital storage.

Report to: Director of Academic Registry


Evaluate documents for preservation and retention.
Catalogue collections
Identify appropriate storage space.
Archive documents in a scan and digital storage
Document process to advise and support users on how best to access, use and interpret archives.
Prepare record-keeping systems and procedures for the retention or destruction of records.
Dispose of documents beyond retention date.
Perform other related duties as assigned by the Director of Academic Registry

Skills and Competencies

Excellent documentation skills.
Attention to detail and accuracy.
The ability to anticipate and respond to changing needs and digital media.
Good IT skills and an interest in applying digital technology to archiving electronic recordkeeping systems and Microsoft Office applications.
Competence in administrative procedures and project management skills.
Knowledge of data protection and freedom of information legislation is also useful.
Operate a personal computer and various software applications.
Communicate information and ideas clearly and concisely in written and verbal form.
Follow verbal and written procedures and instructions.
Maintain confidentiality and professionalism.
Handle physically demanding tasks.
The ability to work independently and as part of a team.
Principles, theories and best practices of records, retention, archives, and information management


Bachelor’s degree in Records Management, Library Science, Management Information Systems, Business Administration, Public Administration, or other related field
At least One (1) year of experience in records and/or archives management or a closely related field or an equivalent combination of directly related education and work experience.

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