Job description for Executive Assistant role at PM Renaissance in Accra

Date Posted: 17 weeks ago


Executive Assistant

Employment Type - full-time

Employer's Proposed Salary - Not provided

Application Deadline - Not provided


Job Description

Reports: C.E.O

Our client provides support to international livestock companies with expansion in their operations across Sub-Saharan Africa.

Scope

The Executive Assistant will undertake administrative tasks, respond to phone calls and other correspondence on behalf of senior management, conduct research as well as oversee and manage events and conferences.

Key Responsibilities
Reporting to senior management and performing secretarial and administrative duties.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Prepare quotes, offers and participate in tender submission process.
Organizing events and conferences.
Organizing complex travel, booking and arranging travel, transport and accommodation.
Typing, compiling and preparing reports, presentations and correspondence.
Prepare presentations.
Conducting or preparing any research that the reporting manager may require.
Taking action points and writing minutes.
Reminding the manager/executive of important tasks and deadlines.
Entering data, maintaining databases, and keeping records.
Collating and filing expenses.
Managing internal and external correspondence on behalf of senior management.
Reading, monitoring and responding to the managers email.
Follow up client first inquiries.
Preliminary drafting of correspondence on the managers behalf.
Managing ad hoc projects simultaneously.
Observing best business practices and etiquette.
Any other task as assigned by company.
Requirements
A Bachelor’s degree in social sciences/ humanities or in relevant courses.
Minimum of three (3) years’ work experience as a personal assistant.
Proven working experience as an executive assistant or senior executive assistant.
Excellent MS Office knowledge Word, Excel & PowerPoint.
Proficiency in English and French is mandatory.
Excellent verbal and written communications skills
Discretion and confidentiality.
Good organizational and time management skills.
Knowledge of the agriculture/livestock sector an advantage.
Competencies
Must be very proactive
Detail Oriented
Confident Communicator
Advanced typing, note-taking, recordkeeping, and organizational skills.
Computer literate
Strong organizational and planning skills
Information gathering and monitoring skills
Problem analysis and problem-solving skills
Upholds Confidentiality
Attention to detail and accuracy
Adaptability

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