Job description for Assistant Director of Human Resource role at Ashesi University in Berekuso

Date Posted: 52 weeks ago

Assistant Director of Human Resource

Employment Type - full-time

Employer's Proposed Salary - Not provided

Application Deadline - Not provided

Job Description

Ashesi's mission is to propel an African renaissance by educating ethical, entrepreneurial leaders. Located in Ghana, this private, non-profit university combines a rigorous multidisciplinary core with degree programs in Computer Science, Business Administration, Management Information Systems, and Engineering. A student-led honour code, integrated community service, diverse internships, and real-world projects prepare students to develop innovative solutions for the challenges facing their individual communities, countries and the continent at large.

Position: Assistant Director of HR Department: Human Resources (HR)

Reports to: Director of HR

Job Summary: The role of the Assistant Director of HR is responsible for assisting the Director of HR in creating and implementing crucial HR policies and programs that enable Ashesi to achieve its mission and goals. The role also assesses all HR practices to ensure that they are implemented consistently and in line with applicable legislation. The incumbent also looks for cost-effective opportunities to boost productivity within the university. As a senior professional within the HR department the Assistant Director of HR serves as a coach and mentor providing expert advice and support to the rest of the team.

Key Responsibilities

A primary responsibility of the Assistant Director of HR is to develop, incorporate, and manage various HR processes, policies, and procedures. This is to ensure consistency and optimal performance when it comes to essential HR tasks such as hiring, promotion, onboarding, recruitment, and performance management.

The Assistant Director of Human Resources performs research, analyzes crucial HR practices, and finds solutions for different kinds of issues. To arrive at optimal outcomes, they do this by using both internal data and competitor analysis.

Recruitment & Onboarding
Work directly with the Director of HR to strategize recruitment processes and supervise the administration aspect of recruitment which includes but is not limited to job advertisements on the Ashesi website and in the newspapers and liaising with recruitment agencies among other advertisement platforms.
Work with the Director of HR and HR Coordinator in recruitment and staffing of full time and part-time employees.
Support orientation and on-boarding for all new employees.

HR Administration
Working with the HR coordinator and Director of HR on budget control and office workflow.
Take over duties of the Director of HR when necessary.
Track contract expiration dates and leave records for all employees.
Administer contracts for new employees renew expired contracts for the next semester prior to the start of the semester.
Handle highly sensitive and confidential information.
Review, interpret and recommend policy, process or program improvements.
Work with HR Coordinator on all relevant correspondence between the department and internal and external stakeholders (i.e., regulators such as GTEC, SSNIT, etc.)

HR Analytics and HR Information Systems (HRIS):
Train employees on the use of the HR System and any new added features.
Ensure employee information on the HR system is up to date.
Work with the Director of HR and IT Team to review, test and implement HRIS system upgrades or patches.
Collect, analyze and interpret data from the HR system including but not limited to, employee turnover, time off, and performance data.
Create custom reports as and when requested.
Liaise with the HRIS system providers to solve any issues in relation to the system, and to work on any customization needed for the system.
Support or lead the management of employee surveys (e.g., on remuneration, employee satisfaction etc.).

Performance and Talent Management
Support departments and teams in the annual Goals and KPI setting process for an effective performance appraisal process.
Participate in developing HR department goals, objectives and systems.
Work with the HR team to collate annual performance reviews results of all employees.
Supervise and coordinate training sessions for employees on the performance appraisal process as needed.

Employee Relations
Advise and support employees on HR policies and procedures.
Support the Director of HR in managing procedures relating to grievance and disciplinary issues resolution.

Employee engagement
Work directly with the Director of HR and the HR team to organize team building events for employees.
Work directly with the Director of HR and COO to coordinate staff and faculty retreats.
Monitor impact on such activities on employee motivation and engagement.

Other responsibilities
Partner with Academic departments for the effective management of contracts relating to Adjunct Faculty, Faculty Interns and other part-time or fixed-term employees.
Effectively perform other duties related to the role that may be assigned.

Required Skills/Abilities

Excellent verbal and written communication skills.
Excellent interpersonal and stakeholder management skills.
Thorough understanding of Ghana employment laws and regulations
Great time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Strong leadership and supervisory skills.
Ability to prioritize tasks and delegate them when appropriate.
Ability to function well in a high-paced environment
Proficiency with HRIS and Microsoft Office suite or related software.

Education and Experience

Bachelor’s degree in Human Resource Management or related field.
Master’s degree in Human Resource Management or business management is preferred.
HR professional certification such as SHRM or CIPD will be an advantage
At least 4 years’ experience in HR practice at a mid- to senior level

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